VisiNews - Vol 3


Editors Note -

Dear Subscribers,

Welcome to VisiNews, an ezine committed to informative topics and resources about Microsoft Visio, MapPoint, Project and Office. In this issue we are excited to anounce the release of ProjectPix, a diagramming tool that integrates Microsoft® Visio and Microsoft Project.

Shanna Toth
VisiNews Editor
Comments and questions to:

Value of Visio in your Organization

Considering Microsoft Visio for you organization? This Meta group study shows the benefits Visio offers over alternatives.

Try out Visio for Free

Interested in trying out Microsoft Visio? Sure you can pay $7.50 to get a 30 day trial, but why not try it out for free from your web browser? We came across this great utility that lets you try out all the features of Visio, directly online. You can even save your drawings to an FTP site when you are through with them.

Click below to try Visio for free:

Featured Solution....

Download 30 Day Trial

Buy Now $99.00
ProjectPix combines Visio and Project to enable visualization of Project data

ProjectPix Release

ProjectPix - Integrating the diagramming power of Microsoft Visio with Microsoft Project

ProjectPix enables project managers to clearly communicate project information by creating Work Breakdown Structure (WBS) and Responsibility Assignment Matrix (RAM) charts with Microsoft Project and Visio. ProjectPix extends the functionality of Microsoft Project so that managers can specify responsibility for tasks to team members.

Work Breakdown Structure

The WBS Program generates diagrams in MS Visio from MS Project data, providing a rich set of display options for task boxes. The WBS Shape Wizard leads the user through the process of selecting the appropriate information, with control over the formatting and display of each individual level in the structure.

Once in Visio, the diagram can be edited, shapes can be re-arranged, and the modifications pushed back either to the original Project file, or to a different file.

Take Project data and turn it into a Work Breakdown Structure Chart.

Responsibility Assignment Matrix
The RAM program enhances MS Project so that managers can specify responsibility for tasks to team members. The user assigns tasks in MS Project, and the RAM tool adds the ability to specify several levels of responsibility (Resource, Lead Resource, Sponsor, Stakeholder) to be stored within the Project File. The RAM chart produced in MS Visio shows each contributor’s role for easy visual reference by the entire team.

Create a Responsibility Assignment Matrix from Microsoft Project Data

For more information, or to download or purchase ProjectPix, click the link below:

Featured Tool...

VisiPrint - Enhance and Extend Visio Printing

Download the Trial version of VisiPrint today!

Having trouble printing exactly what you want?

VisiPrint makes printing Visio graphics much easier. Select the objects in your drawing, or zoom to a particular view, and VisiPrint will send just what you need to the printer. It will also print multiple files in "batch" mode, even if Visio is closed.

VisiPrint is loaded with utilities that enable you to:

  • Print only the shapes you want to print, not just the whole page
  • Print exactly what you see in the drawing window
  • Print grid lines and rulers
  • Batch print Visio drawings, even if Visio is closed


  • Select objects individually or with a selection net
  • Shows a print preview when printing a window view
  • Option to fit selection on a single page
  • Print multiple copies or drawing pages in batch mode
  • Visio does not have to be running to print in batch mode

Scenarios for Use:

  • Print only an important or relevant portion of a drawing, not the entire page.
  • You need 10 copies of 5 different documents printed before a meeting after lunch. Using the batch feature of VisiPrint, you start the printing before you head out to lunch, and have the documents waiting for you upon your return. Just in time for the meeting.
Choose exactly the shapes you want to print in the VisiPrint selection tab, or choose to print the contents of the drawing window in the window tab.

Tips and Tricks...

Printing and Orientation Issues

Printing with Visio can sometimes cause confusion to new users. Two concepts are encountered when printing drawings: Page Size and Paper Size

Page Size

Page Size deals specifically with the size of the drawing page that you see on your screen. The Page Size can be any size you want, and has its own orientation settings. You can change the Page Size settings in the Page Size tab of the File > Page Setup dialog.

Paper Size

Paper Size refers to the size of the physical piece of paper that you intend to print on. Paper Size is limited to the dimensions that the currently selected printer can support, and can be changed in the Print Setup tab of the File > Page Setup dialog. The preview window shows how the drawing page relates to the printer paper. Note that the Paper orientation applies to the printer paper orientation and not the drawing page orientation.

In the Print Setup tab, you can change your Paper Size settings, and choose the size of paper you wish to print on..

Working with Orientations

In the Page Size tab, you can select to have your paper default to Same as Printer Paper Size, and if you do this your drawing page will match your printer paper size and orientation. If you wish to have your Page Size be independent of the Paper Size and orientation, then uncheck Same as Printer Paper Size in the Page Size tab

Update your Visio Shapes Online

Periodically Microsoft updates it's library of Visio shapes. These shapes are accessible to you via the web. To set your Find Shape utility to search on the web for udates follow these simple steps:

Click on the Find Shape button on the standard toolbar , or go to File > Find Shape. Then click on the Options link at the bottom right of the Find Shape window..

Make sure the General tab is selected and select Everywhere from the Where drop-down menu. In the Results section, select how you would like the results to be displyed. Click OK.

Proportional text resizing

Ever wanted the text in a Visio shape to grow as the shape is resized? With a little math and a few formulas you can make your text grow or shrink along with your shape.

First Things First

Make your shape and adjust the font size so that the font is proportioned correctly. Remember, after the font resize formulas have been entered, the font size and shape height/width will change whenever the shape is resized, so you want to make sure that the font looks right before you ever adjust the shape's size. Don't change the shape height or width at this point!

Write these things down...

Before you ever resize your shape, write the following down on a piece of paper:

Original Height: This is the current height of the shape. Look in the shape's ShapeSheet (Window > Show ShapeSheet), and write down the value in the "Height" cell.
Original Font Size: This is the current font size, which can be found in the "Size" cell of the character section. If you have more than one Charater row, note the size for each row. 

How the formula works

The formula for font resizing is this:

CurrentFontSize = (CurrentHeight/OriginalHeight) * OriginalFontSize

Since the CurrentFontSize is always found in the "Size" cell of the Character section, everything to the right of the equals sign needs to be put into the "Size" cell. So, for example if your OriginalHeight was 0.5 inches, and your OriginalFontSize was 10 points, then your formula would look like this:

= (Height/0.5in.) * 10pt.

That's it! A simple way to get text to resize with your shape.

Next Month...

What's coming -

  • Featured Solution -
    • ShapeSuite for Manufacturing and Industry
  • Featured Tool -
    • VisiClone - Easily Copy ShapeSheet data from one shape to another
  • More Tips and Tricks
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